Peabody Online FAQs

Vanderbilt Student Account Set Up

What is my Vanderbilt User Account?
Your user account is your VUNetID. This will allow access to student services, your VU email, and your YES (Your Enrollment Services) portal.

How do I set up my VUNetID and Password?
The University Registrar will begin the process by sending a message to your personal email account within two weeks following payment of your matriculation fee. The subject line of the email is “Invitation to Vanderbilt University”. Check your Spam or Junk email folder for missing emails from Vanderbilt University. Your VUNetID and Access Code should pre-populate. You may start the claim process by visiting: https://claim-identity.app.vanderbilt.edu/studentclaim.

How do I set up my Vanderbilt email address?
Your Vanderbilt email address is the official address for communications from the Dean’s Office, the Department Chair, the Program Director, all course professors, Office of Student Account, Office of Student Financial Aid, and our Student Success team. You can forward your mail from this address to any email address you wish to use.

After you officially enroll at Vanderbilt University, you will receive an email to create your VUNetID. To begin the account claim process, click on the link in your “Invitation to Vanderbilt” email.  

What is YES?
Your Enrollment Services – YES - account includes access to academic records, billing, financial aid, direct deposit set up, and more. You will need your VUNetID and Password to log into YES – yes.vanderbilt.edu.

Tuition and Billing

What is the cost of the Vanderbilt Peabody online programs?
Tuition is based on the number of credits for which you register. Current tuition rates are $1,938 per credit hour. Additional information about each program can be found at program website.

Are there additional fees?
Health Insurance fee is charged each semester. Review the full schedule of tuition and fees for Vanderbilt students.

Can any fees be waived for online students?
You may request the health insurance fee to be waived by contacting Gallagher Student Health & Special Risk organization. The waiver must be completed each semester in order to waive the fee.

How much is the enrollment deposit?
There is a $250 non-refundable enrollment deposit.

Can I use financial aid to cover the deposit?
No, federal student aid cannot be used to pay the deposit.

When will I receive a tuition bill and when is payment due?
Vanderbilt Office of Student Accounts sends E-Bills notification the first of each month. The Graduate Professional Account Newsletter has relevant information.

How do I view my bill?
E-bills will be emailed to your Vanderbilt email address. You may access your online invoices from your YES landing page at http://yes.vanderbilt.edu. Once a student has signed in to YES, invoices may be viewed under the Billing Portal link.

What are the accepted forms of payment?
There are multiple payment methods available.

How does my employer go about paying the school?
Third party invoicing and payments might include employers, corporations, outside organizations or State Prepaid Tuition Plans.

How do I make tuition and fee payments to Vanderbilt?
Vanderbilt offers several payment options.

When are tuition and fees due?
Payment deadlines are included on the E-bill. Please view the bill upon email notification.

What is the process for a refund, if I’m eligible?
The refund process is automated. Students are encouraged to sign up for Direct Deposit. This may be done through the student’s YES portal.

What is the Title IV Authorization?
By completing the Title IV Authorization, found in YES, Vanderbilt can apply your federal aid to all your charges, such as medical insurance, parking fines and other miscellaneous charges.  

Who can I contact at Vanderbilt for billing and payment questions?
For billing and payment questions, contact Student accounts by email at student.accounts@vanderbilt.edu or by phone at Phone Number: 615-322-6693.

Financial Aid at Vanderbilt

Are scholarships offered for this program?
There is limited amount of Vanderbilt Peabody scholarships available for the online Peabody programs. Students may contact their admissions counselor for more information. The Vanderbilt Office of Financial Aid does not offer merit or need based scholarship or grants.

Is financial aid available for this program?
Yes, Federal Direct Unsubsidized Loans and the Direct Graduate PLUS Loans are available to eligible students.

How do I apply for Federal Direct loans?
Step 1: Complete the Free Application for Federal Student Aid (FAFSA).
Step 2: Complete Entrance Counseling.
Step 3: Submit the Loan Agreement Master Promissory Note (MPN) in order for your loans to disburse.

How will I receive my financial aid award letter?
Students who are admitted to the program and have completed the FAFSA will receive an award notification letter by mail. This may take up to 5 – 7 business days from the time you are admitted if your FAFSA has been received.

Students who pay their enrollment deposit and set up their Vanderbilt VUNetID will view their financial aid offers and/or award revisions through YES. The Financial Aid link in YES contains your aid offer, cost of attendance (COA), financial aid checklist(s), and anticipated aid disbursement information.

When should I complete the FAFSA?
The FAFSA is available every October 1st for the upcoming academic year which begins with the August (fall) semester. New students planning to use federal student aid should complete a FAFSA while applying for admission. Continuing students will need to submit a FAFSA each year they plan to receive federal student aid. For additional information on which FAFSA to complete visit the VU Financial Aid Website for How to Apply.

Do I need to complete the FAFSA each year?
Yes. Because eligibility for federal student aid does not carry over from one award year to the next, you will need to complete the FAFSA for each award year for which you are or plan to be a student.

Will I be able to view my financial aid award package before submitting the deposit?
It depends on timing. Financial aid processing can take around 5 – 7 business days after you have been admitted if you have a completed FAFSA. If you are admitted days prior to your start date, you may not have access to your award letter prior to deposit deadline.

Are there academic requirements I must meet to receive financial aid?
Students must maintain Satisfactory Academic Progress (SAP) to continue receiving financial aid.

How do I determine if I am enrolled full-time or half-time in the Vanderbilt online programs?

  • Fall and Spring semesters: Students enrolled in at least 9 credits are considered full-time. Students enrolled in 6 credit hours are considered half-time.
  • Summer semester: Students enrolled in at least 6 credits are considered full-time. Students enrolled in 3 credit hours are considered half-time.

What is the minimum number of credits required to receive federal student aid?
Students must be registered for a minimum of 6 credits for Fall and Spring terms and 3 credits for Summer in order to be eligible for federal student aid.

How do I accept my financial aid award?
Once the appropriate loan applications are completed the Office of Student Financial Aid will process the loan at the amount indicated on the award package. Students need to actively decline or request a reduction in loans by emailing loans@vanderbilt.edu.

Am I required to accept the full amount that I am offered on my award letter?
No, students are encouraged to borrow as little as possible. Students may email loans@vanderbilt.edu to reduce or decline their loans.

Does my Direct Loan eligibility cover the entire cost of the program?
Assuming the student is eligible for both the Direct Unsubsidized loan and the Direct Graduate PLUS loan, the student may borrow for tuition and fees in full for the current academic year.

How soon will loans disburse to my student account?
Loans are disbursed on the first day of each term.

Will students receive a loan disbursement each term?
Students may receive loans for each term they are enrolled at least half time

Can I use loans to cover additional expenses (housing, books, supplies, etc.,)?
The total cost of attendance (COA) for the academic year includes tuition, fees, living expenses. If the student has eligibility for additional loan funds based on the COA, the student is able to use those resources to cover expenses such as books, supplies, and other miscellaneous expenses.

Who can I contact at Vanderbilt for financial aid questions?
For questions regarding financial aid at Vanderbilt, please contact finaid@vanderbilt.edu.

Additional Loan Information

Are private loans offered at Vanderbilt?
Lenders offer private alternative student loan programs with different rates, fees, repayment terms, and approval requirements. Vanderbilt provides a search tool, FASTChoice, which is a historical list of private lenders other VU students have used.

Is there a federal aggregate loan limit?
The aggregate loan limit for all federal loans, including undergraduate and graduate study, is $138,500. In addition to borrowing limitations based on the cost of attendance for the program, students are also limited in terms of lifetime borrowing.

If the total loan amount you receive over the course of your education reaches the aggregate loan limit, you are not eligible to receive additional loans. However, if you repay some of your loans to bring your outstanding loan debt below the aggregate loan limit, you could then borrow again, up to the amount of your remaining eligibility under the aggregate loan limit. You can learn more about graduate annual loan limits on the Federal Student Aid website.

How do I find out if I am near my aggregate loan limit?
You may visit the National Student Loan Data System website to view your federal student loan borrowing history. Please note that private education loans are not listed on this site.

What if I am currently in default or have defaulted on a prior federal student loan?
Visit the National Student Loan Data System (NSLDS) and contact your lender for details on how to clear the default. Students in default are not eligible for additional federal loans until the default is cleared.

What is the difference between a Direct Unsubsidized Loan and a Direct Subsidized loan?
Learn more about the difference between unsubsidized and subsidized loans.

What is the current Federal Direct Unsubsidized Loan interest rate?
The Federal Direct Unsubsidized Loan interest rate is determined on an annual basis. Learn more about interest rates on the Federal Student Aid website.

Are there any additional loan fees for the Federal Direct Unsubsidized Loan?
There is a loan origination fee that is a percentage of the total loan amount. The loan origination fee is deducted proportionately from each loan disbursement you receive. Information on Unsubsidized loan origination fees can be found on the Interest Rates and Fees page of the Federal Student Aid website.

What is the Direct Graduate PLUS Loan?
The Direct Graduate PLUS loan is a federal loan that graduate or professional degree students can use to help pay education expenses in addition to the Direct Unsubsidized Loan. Learn about Direct PLUS Loans.

Do Federal Direct PLUS Loans affect my aggregate loan limit?
Only Direct Subsidized/Unsubsidized Loans and prior Federal Family Education Loan (FFEL) Program count toward your aggregate loan limit.

What are the eligibility criteria to apply for the Federal Direct Graduate PLUS Loan?
A credit check will be conducted when applying for the Direct Graduate PLUS Loan. In addition to the federal student aid eligibility criteria, applicants cannot have an adverse credit history.

What are my options if I'm denied the Direct Graduate PLUS Loan?
If you are denied the Graduate PLUS loan, you may reapply with an endorser or follow instructions on the Department of Education's website to appeal the denial.

How much can I borrow from the Direct Graduate PLUS Loan?
If approved for the Grad PLUS Loan, you can borrow up to the cost of attendance minus any other financial aid received. The cost of attendance includes tuition and fees, and allowances for indirect expenses like books, supplies, and living expenses.

What is the Graduate PLUS Loan current interest rate?
The Federal Direct Graduate PLUS Loan interest rate is determined at the beginning of each academic year, and is available on the Federal Student Aid website’s Interest Rates and Fees page.

Are there any additional loan fees for the Graduate PLUS Loan?
There is a loan origination fee that is a percentage of the total loan amount. The loan origination fee is deducted proportionately from each loan disbursement you receive. Information on Graduate PLUS Loan origination fees can be found on the Interest Rates and Fees page of the Federal Student Aid website.

Do I have to repay my student loans while I’m in school?
You are not required to pay your student loans while you are in school as long as you are enrolled at least half-time. Your unsubsidized loan will go into repayment six months after you graduate, fall below half-time status, take a leave of absence or withdraw from the program.

When do I have to repay my loan?
After you graduate, leave school or drop below half-time enrollment, you will have a six-month grace period before you are required to begin repayment. During this period, you'll receive repayment information from your loan servicer, and you will be notified of your first payment due date. Payments are usually due monthly. You are not required to pay while in school, however if you choose to, there is no penalty to prepay. Learn more about repayment timelines.

What are the repayment plan options and how do I select one?
The Department of Education (DOE) offers multiple options for repayment. You may visit the DOE website for more information on loan repayment plans.

Is there a repayment calculator or estimator that I can use?
Yes, visit the DOE website for repayment calculators.

Can I consolidate my graduate loans and my undergraduate loans?
A Direct Consolidation Loan allows you to consolidate (combine) multiple federal education loans into one loan including both graduate and undergraduate loans. The result is a single monthly payment instead of multiple payments. Learn more about loan consolidation.

Are there any loan forgiveness options available?
Please review the Department of Education website for more information on federal loan forgiveness programs.

VA Educational Benefits

How do I apply for VA educational benefits?
Prospective students should request a certificate of eligibility (COE) from the VA at Phone Number: 888-442-4551 or Apply for Benefits Online. If approved, the COE will list the remaining entitlement of the eligible individual and the ending date of the individual’s eligibility.

What are current rates of benefits?
Current rates of benefits are available on the U.S. Department of Veterans Affairs website. Because Vanderbilt University is a private university, students who receive Post-9/11 GI Bill® benefits are subject to a maximum tuition and fee reimbursement per academic year (August 1 through July 31). The amount of the national cap changes each year on August 1. The amount of funds that are available on August 1 can be used from August 1 to July 31 of the following year. When VA benefits are calculated, the amount of this national cap must be expended before Yellow Ribbon Program benefits can be awarded. Because VA federal regulations are always evolving, it is not possible for a VA school certifying official to estimate the exact amount of VA educational benefits that a student will receive.

What is Vanderbilt’s tuition rate?
The cost of attendance (COA) is established each year by the Office of Student Financial Aid. For graduate and professional students at Peabody College for the 2019-2020 academic year, tuition is $1,938 per credit hour. Please note that tuition is subject to change each year. For more information and current tuition rates, click here.

How does the Yellow Ribbon Program work at Peabody College?
Vanderbilt University does not limit the number of students in the Yellow Ribbon Program in each school. Peabody College awards yellow ribbon funds up to $6,000 based on unmet need.

How are Post-9/11 GI Bill® benefits calculated at Vanderbilt?
Please see examples available at this link.

How do I determine if a professional program at Peabody College is full-time?
Full-time status is defined in the Peabody catalog as follows:

Fall and Spring Semesters: Students must be enrolled for at least 9 hours
Summer Session: Students must be enrolled for at least 6 hours

If you are not able to enroll in 9 hours in the fall or spring, you will not be certified as a full-time student according to VA regulations. The VA stipulates that the academic time status definition in the Peabody catalog be used to certify veterans’ educational benefits.

Is the Peabody Online Program considered to be a distance progam?
Yes, these online classes are certified as distance classes. The only exception to this is if a student enrolls in an approved hybrid class. The classes that have been designated as hybrid in the Peabody Online Program are listed below:

  • HDC 6160 – Group Counseling
  • HDC 6330 – Pre-Practicum in Counseling
  • LLO 8710 – Campus Convening I
  • LLO 8712 – Campus Convening II: Qualitative Analysis

How is my Post-9/11 GI Bill® monthly housing allowance calculated?
If you have specific questions about your monthly housing allowance, we recommend using the Submit a Question feature at https://benefits.va.gov/gibill. Because the VA pays the monthly housing allowance directly to students receiving Post-9/11 GI Bill® benefits, the VA has informed our office that, due to federal privacy laws, they are unable to share specific information about a student’s monthly housing allowance with the school certifying official.

Are the health insurance fees covered by VA educational benefits?
Health insurance fees are not covered by VA educational benefits because those fees are not mandatory for all students at Vanderbilt. Additional information regarding the waiver of these fees may be found at student health insurance waiver.

What documents are required for the VA file?

  • A copy of the most recent Certificate of Eligibility (COE) issued to the student.
  • A MEMBER 4 copy of the DD-214 documents (the service member’s discharge papers) required if the service member is requesting veterans’ educational benefits.
  • Transcripts from all previous institutions (required even if veterans’ educational benefits were not used at the other institution).
  • Joint Services Transcript (JST), Air University Transcript, and/or Community College of the Air Force Transcript (if a transcript has been issued to the veteran).
  • Students who have previously used veterans’ educational benefits at another institution must file a Request for Change of Program or Place of Training (VA Form 22-1995) to list Vanderbilt University as your new school.

What is the deadline to apply for VA education benefits?
In order to expedite the processing of VA education benefits, it is recommended that students who wish to use VA education benefits adhere to the following deadlines.

  • Fall semester: Submit all required documents by July 1.
  • Spring semester: Submit all required documents by November 1.
  • Summer semester: Submit all required documents by March 1

Students who cannot provide all documents by these deadlines should consult with a VA School Certifying Official in the Office of the University Registrar prior to the deadline.

Due to the extended processing time of the VA, it is not recommended that students rely on VA payments to arrive prior to Vanderbilt’s payment deadline. We suggest that all students have a plan to cover their expenses until VA education benefits are paid. The VA can take as long as 6-8 weeks to process certifications for VA education benefits.

Who can I contact?
Questions regarding the certification of VA educational benefits should be directed to one of the VA School Certifying Officials in the Office of the University Registrar at VASCO@vanderbilt.edu. This will enable the first person who is available to respond.

Questions regarding remaining eligibility should be directed to the VA at Phone Number: 888-442-4551.

Tax Benefits for Education

How do I qualify for a tuition tax credit?
For detail on tax benefits for education, see IRS Publication 970,Tax Benefits for Higher Education, which provides detailed information. Vanderbilt University is unable to provide tax advice. We urge you to contact your tax advisor or the IRS at 800-829-1040  or www.irs.gov if you have any questions regarding the HOPE or Lifetime Learning Tax Credits.

What is the 1098-T Form?
It is an informational form filed with the Internal Revenue Service to report the amounts paid by you for qualified tuition, related expenses, and other related information. The primary purpose of the IRS Form 1098‐T is to inform you that we have provided this required information to the IRS.

What information is included in the 1098-T Form?
Form 1098-T reports amounts paid for qualified tuition, scholarship and grants processed during the calendar year to students enrolled in courses at Vanderbilt University for which they receive academic credit. The information reported on the 1098-T form helps students evaluate whether he or she is eligible for an educational tax credit.

How do I obtain my 1098-T Form?
Instructions for obtaining your 1098-T form can be found here.